Our Virtual Event Planning Guide is your two week checklist to getting people to attend your virtual event in today’s distance learning world. You can use it for training, recruiting or even social meetups to stay connected when in person events are prohibitive.
Download our Virtual Event Planning Guide PDF
2 Weeks Before Event
- Develop a goal for the number of Participants.
- Establish an event team. Schedule your first event team meeting.
- Create and proof your event ads & flyer. You will want an Ad for Facebook, Email and a PDF flyer.
- Create your advertising plan. When determining your budget, consider how much money the prospects can bring to your business.
- Create Target Mail List.
- Arrange for sponsorships/promotions from B2B group.
10 Days Before Event
- Meet with your event team. Discuss attendance goals and benefits.
- Post event to your Facebook and LinkedIn Pages.
- Send out invitation email to prospect list.
7 Days Before Event
- Have your team put flyers in target B2B’s when available.
- Post event teaser and details to Facebook and LinkedIn Pages.
- Send out Voice Mail Blast to Prospect List.
5 Days Before Event
- Send out invitation email to prospect list.
- Review progress with your team – how has the response been so far? Brainstormand divide and conquer to stay in front of prospects.
- Promote event teaser and details on Facebook to custom audience of targetedprospects.
3 Days Before Event
- Send out Voice Mail Blast to Prospect List.
- Post event details to targeted Facebook Groups.
1 Day Before Event
- Review progress with your team – how has the response been so far?
- Send email to prospect list.
- Call target prospect list.
- Promote event teaser and details on Facebook to custom audience of targetedprospects.
4 Hours Before Event
- Do Text Blast reminder out to target list.
- Check event technology, slides, camera, backgrounds, equipment.
2 Hours Before Event
- Do a practice run through of your event.
1 Day After Event
- Follow up and thank attendees, asking for feedback about the event.
- Send out an email to those that missed the event and let them know you will make sure they are on the invite list for the next one.
- Review the event with your team – how can we do better next time?
- Schedule your next event.
